Pay-by-scan for growers.

In a pay-by-scan program, the retailer pays when your product scans at the register, not when it leaves your dock. You own the inventory until it sells, your revenue lives in store scan data, and replenishment never stops. Work Suite treats all of that as normal business, not a special project.

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What changes

Pay-by-scan moves the finish line.

  • OWNERSHIP · UNTIL THE REGISTER Product on the retailer’s shelf is still your inventory. You carry it until it scans, so you need to know what is sitting in every store, not just what left your dock.
  • REVENUE · IN THE SCAN DATA The EDI 852 product activity document says what sold, where, and when. Reconciling it against what you shipped is how you learn what you were actually paid for.
  • REPLENISHMENT · EVERY WEEK Empty shelves are your problem now. Store-level demand decides what ships next, store by store, week by week, all season long.
How growers run it

Reconciliation and replenishment, built in.

Work Suite builds scan-based reconciliation into the order lifecycle: acknowledgments, advance ship notices, and the scan data live on the same record as the order, so what sold and what you shipped reconcile without a spreadsheet. RESTOCK™ writes replenishment orders from each store’s live demand, rounded to carts, in one session, whether you supply a big-box program or your own stores.

How Bell Nursery streamlined replenishment with RESTOCK™
The EDI behind the program

Go deeper

The pay-by-scan library.

Asked about pay-by-scan

The questions that come up most.

What is pay-by-scan?
A retail program where the retailer pays the grower when product scans at the register instead of when it ships. The grower owns the inventory until sell-through, and store scan data, the EDI 852, becomes the record of revenue.
Is pay-by-scan better than selling on purchase orders?
It depends on your margins, your ability to service stores, and the program’s terms. Scan programs reward growers who replenish well and punish growers who cannot see store-level demand. The trade-offs are covered in detail in the pay-by-scan library on this page.
What does pay-by-scan demand from our systems?
Three things: scan-based reconciliation so you know what you were paid for, store-level demand visibility so you know what to ship next, and EDI so the documents flow without re-keying. Work Suite builds all three into one record.
How does replenishment work in Work Suite?
RESTOCK™ turns each store’s live demand into cart-rounded replenishment orders in one session, whether you supply a big-box program or your own stores. One analyst got 16 hours a week back, and the shelves stopped running empty.
Ready when you are

Pay-by-scan, without the guesswork.

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